Standard Operating Procedure
Section 1 This Chapter shall be known as the “Lima Area Smiling Sams” and was organized on July
17, 1977. Consequently, the next By-Law revision was October, 1984; January 1995;
July 2007; June 2008; June 2013; May 2014; June 2014; August 2014. We will abide by
the Good Sam Constitution and By-Law.
Section 1. To promote and maintain group camping and fellowship among members.
Section 2. To support the State, Regional and National Good Sam organization as appropriate.
Section 3. The Chapter will use the “GOOD SAM'' name and logo in good taste and the will abide
with the Chapter Standard Operating Procedure and general policies of the club. The
Chapter agrees to cease and desist from all use of the “GOOD SAM” name and logo upon
loss of its charter from the Club for any reason.
Section 2 Meetings
Monthly chapter meetings are normally held on Saturday mornings at camping events
except when conflicts occur. Meeting times and dates will be decided by the President
and communicated to the membership. Chapter members present at an officially called
meeting will conduct the business required at that meeting. A simple majority vote will be
required to approve any matters brought before the Chapter. The Chapter President at his/
her discretion may call special meetings. Robert's Rules of Order shall be used to
conduct these meetings.
Proposed amendments to this document may be voted on at any regular meeting by a majority of the members, provided the proposed amendments have been presented to the organization at the previous regular business meeting. Voting shall be by secret ballot, for any business, if so requested by any member in good standing.
Clarification on Meetings.
Camping will be the months of May, June, July, August, September and October. Dinners
are held in November (Christmas Party), December, January, February, March, and April.
Local restaurants chosen by the Wagon Master will be the meeting places for these dinners.
These dinners are not considered as meetings, since officers are not available and minutes
are not recorded. It is a voluntary social event.
Section 3 Membership
All members of this Chapter must be members in good standing with the Good Sam Club
and will annually report their membership number and expiration date to the Chapter
Secretary as evident thereof. Anyone wishing to join Chapter 25 need only to pay their
dues to become a member. There is no club camping or event attendance requirement.
Section 4 The conduct of each Chapter member during Chapter activities shall be at all times a credit
to the Chapter and to the Good Sam Club.
Section 5 Order of Business (Chapter meetings will be conducted as follows:)
Call to order.
Pledge of Allegiance.
Introduction of guests.
Reading of correspondence.
Section 6 Dues
Dues of $10.00 must be paid by October 1 of each year. Members joining at other times of
year will pay $10.00 for the remainder of that year. Dues are to be paid to the Chapter
Treasurer. (The annual dues include $4.00 State dues.) Changes to Chapter dues shall be
established by simple vote of Chapter members. Any member that discontinues camping,
but wishes to be an associate member may do so by paying $3.00 Chapter dues every year.
They may attend any Chapter meeting, however, they will not have voting privileges. The
fiscal year of the Chapter shall begin January 1, of each year and end on December 31, of
the same year.
Section 7 Membership in the State Committee
Our Chapter will be represented by the Chapter President or his/her designated substitute
at State Committee meetings.
Section 8 Nomination/Election Committee
The President shall appoint a committee of Chapter members (not currently a Chapter
Officer) to take nominations, prepare ballots and tally election votes. Absentee ballots
will be made available if requested. The election shall be in September. If only one person
is nominated per position, a simple voice vote is acceptable.)
Section 9 All officers will be elected (or appointed) at an annual Chapter meeting and will hold
office for two years, however, the position of Wagon Master will be one year as
Assistant Wagon Master and one year as Wagon Master. Officers of the Chapter shall be President, Vice-President, Secretary, Treasurer, Wagon Master, Assistant Wagon Master and Immediate Past President.
Section 10 No officer may hold more than (1) office, but can serve in the same office as long as
re-elected. A term is two years consecutively.
Section 11 Vacancies
In the event of the resignation or removal of a Chapter officer, the Chapter members may
appoint a pro-tem officer until the next election or until a special election can be held.
Section 12 Roster of newly elected officers and all Chapter members must be sent to the State
Director and State Treasurer.
Section 13 Memorials will be sent in the event of a death of a Chapter member, their mother, father,
husband, wife or children.
Section 14 Club badges will be worn at Club meetings. Anyone not wearing a club badge will pay the
Treasurer $ .25
Section 15 The President shall appoint two Chapter members (non-officers) to act as an audit
committee. This audit will be conducted annually in conjunction with the relief of outgoing
officers and installation of new officers. It will be carried out regardless if the Treasurer is
re-elected. The outgoing and incoming Treasurer will participate in the annual audit. The
President can initiate special audits.
Section 16 If the Chapter should decide to disband, all monies left in the Chapter treasury shall be
distributed to a charitable organization of the Chapter's choosing after all debts are paid.
Section 17 Officers (Other officers can be added)
President: Presides at all meetings and represents the Chapter at State Committee meetings. Appoints
a member to represent him/her at the State Committee meetings. The President shall be
empowered to appoint such special committees as he/she deems needful at the time, or on
the majority vote of the members at any meeting, he shall appoint committees as they direct.
Conducts meetings in the absence of the President and any other duties requested by the
Secretary: Records the minutes of all Chapter meetings and sends out minutes within two weeks of the
meeting. Receives, reads and answers all correspondence. Mails annually a roster to the
Treasurer: Responsible for keeping full and accurate accounts of all receipts and disbursements, and
reports to Chapter members on a monthly basis. All disbursements shall be by checks and
approved by the President. A financial report will be supplied to the Secretary at each
monthly meeting. The Treasurer will send a new roster along with the State fees to the
Shall organize hosts for campouts and assist with planning, reservations and activities for
Assistant Wagon Master:
Assist the Wagon Master in carrying out his/her duties.
Immediate Past President:
Shall perform special tasks and provide guidance and consultant services to the President as
The Executive Committee will be formed for the express purpose of voting members out of the Chapter, if needed. This Committee will consist of all elected officers and two active
members. A letter will be mailed to those Chapter members effected. A member will be determined to be put before the Executive Committee for consideration for removal by
consensus of the Club membership. The membership shall not vote for any members